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How to change meeting participant settings in Microsoft Teams

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Published onMay 17, 2021

published onMay 17, 2021

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Whenever you set up a meeting in Microsoft Teams, there might be a set of default settings that are usually pre-selected for you by your IT Admin. However, if it is allowed by your admin,you can actually self-controlsome of the permissions that the folks in your meeting have and don’t have. You’ll be able to control if/when they bypass the lobby, who can present, and a lot more. Today, we’ll be showing you how you can do this in a variety of ways.

With scheduled meetings from your calendar

To change participant settings for a meeting that has already been set up and is on your calendar, all you’ll need to do is click the meeting on your Microsoft Teams calendar. Then, from there, click theEditbutton. At the bottom of your screen, you should see aMeetings Optionlink. Select this by holding down the control key on your keyboard and then clicking on it, and then head into the link that opens in your web browser.

From that link, you’ll see the full list of controls you can tweak. We’ve highlighted these for you below. There are various options available under these controls, most of which either apply to everyone in your org, guests, people you invite, or only yourself. You can check the full controls in the drop-down menus.

Once you tweak a participant setting option for the meeting, you’ll need to click theSavebutton to save it and apply it. Of course, you can also change these controls mid-meeting, too, which is what we’ll get into next.

During a meeting or with instant meetings

If you’ve set up an instant meeting, are in mid-meeting, and need to change your participant settings, then do not worry. You can easily tweak things to fit your way. During an active meeting, just selectShow participantsin the meeting controls. Then, from there, above the list of participants, you’ll want to selectManage Permissions. You can then access the same controls we mentioned above.

As an alternative, you also can get to these controls from More actions at the top of the meeting window. Then from there, you can select Meeting options. A panel will open on the right, and you can change your options right from there.

Just one of many ways to tweak Teams

This is just one of many ways that you can Tweak Microsoft Teams to be your own. We’ve covered other topics such as how you canplug Teams in with Google Calendar, settings to tweakto get the most out of video calling, and how you can engage withyour coworkers through Yammer in Teams. We’ve always got your back and have you covered withlots of how-to guides, news, and more.

Radu Tyrsina

Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time).

For most of the kids of his age, the Internet was an amazing way to play and communicate with others, but he was deeply impressed by the flow of information and how easily you can find anything on the web.

Prior to founding Windows Report, this particular curiosity about digital content enabled him to grow a number of sites that helped hundreds of millions reach faster the answer they’re looking for.

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Radu Tyrsina