How to make a transcript of a Microsoft Teams call for distribution

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Published onFebruary 20, 2020

published onFebruary 20, 2020

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If you’ve just finished a call in Microsoft Teams, you can go back and read a transcript of what just happened by going to Microsoft Stream. If your administrator hasenabled the ability to transcribe meetings, andyou’ve already recorded your call, you can also go back to the transcript to highlight important points and to provide a more finalized copy for distribution within your organization.

Of course, it’s best to keep your organization policies and compliance in mind when doing this. You don’t want to be misleading your coworkers who will be reading the transcript. Anyway, to get started, you’ll want to visit the chat history for the meeting or call that just occurred. You should see an entry for the meeting, with a play icon over it. You can easily play it right away by clicking, however, you will want to edit it. You’ll want to click the … next to the meeting, chooseOpen in Microsoft Stream.

Once the Microsoft Stream portal is open, you’ll then want to clickEdit under the video.Under Options, you’ll then want to go toCaptionsand chooseDownload File. You’ll then want to download the VTT caption file and check to see, edit it to see that it is reflective of what happened in the call. When you are done reading it, you can go back to your browser to Microsoft Stream and uncheck the option toAutogenerate a caption file. You’ll then want to clickUpload a caption file,chooseSelect file,find your caption file, and then clickOK.You can end by clickingApply.

Keep in mind that only the person who started a meeting can edit the closed caption transcript after the recording has been uploaded to Microsoft Stream. The same rules for recording meetings also apply to transcriptions too. This means that you only can get a transcript for meetings and group calls, and not in one-to-one calls. Recording meetings are also only available under accounts with Office 365 Enterprise E1, E3, or E5 licenses, so this might not be an option for everyone.

Radu Tyrsina

Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time).

For most of the kids of his age, the Internet was an amazing way to play and communicate with others, but he was deeply impressed by the flow of information and how easily you can find anything on the web.

Prior to founding Windows Report, this particular curiosity about digital content enabled him to grow a number of sites that helped hundreds of millions reach faster the answer they’re looking for.

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How to make a transcript of a Microsoft Teams call for distribution