Microsoft Lists introduces Rules to help users keep track of changes in their lists

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Published onJanuary 19, 2021

published onJanuary 19, 2021

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Microsoft Lists now supports a new “Rules” feature that makes it easier to notify people when something changes in their lists. Last week, Microsoft Senior PM Chakkaradeep Chandran announced onTwitterthat the feature is now rolling out to Targeted release customers.

#MicrosoftListsRules feature – that helps users automate tasks such as send someone a notification when data changes in the list – is now rolling out to First Release or Targeted Release tenants! Let us know what you think!pic.twitter.com/u50WhdKcid

— ????Chakkaradeep (@chakkaradeep)January 14, 2021

With this update, SharePoint users will now be able to create and manage if/then rules to set reminders and send notifications about changes in Microsoft Lists. Once a rule is set up, Microsoft 365 will automatically send these notifications emails to one or more users in an organization.

To get started with Rules in Microsoft Lists, select the “Automate” option, then click “Create a rule” in the list command bar near the top of the page. The feature will be available to all list users in Microsoft Lists and SharePoint. Keep in mind that users with edit permissions on the list will only be able to create and manage a maximum of 15 rules per list.

In a follow-up tweet, Chandran confirmed that the company is also working to add a native Teams integration, which will allow Lists users to send notifications to a Teams Channel. In case you missed it, Microsoft Lists also addedsupport for undo and redo commandsearlier this month.

Radu Tyrsina

Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time).

For most of the kids of his age, the Internet was an amazing way to play and communicate with others, but he was deeply impressed by the flow of information and how easily you can find anything on the web.

Prior to founding Windows Report, this particular curiosity about digital content enabled him to grow a number of sites that helped hundreds of millions reach faster the answer they’re looking for.

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Microsoft Lists introduces Rules to help users keep track of changes in their lists