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Our top 5 tips and tricks for PowerPoint in Office 365
6 min. read
Published onSeptember 18, 2019
published onSeptember 18, 2019
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Other thanExcel spreadsheetsandMicrosoft Word documents, another core part of any business and theOffice 365 experienceis PowerPoint. When you’re going to have to sit through meetings with bosses, colleagues, and cohorts, having a visual cue to keep them awake will help — and PowerPoint is usually the best way to go.
But, not all PowerPoint presentations are created equally. In our latest installment to our Office 365 tips and tricks series, we will now showcase our top 5 tips and tricks for PowerPoint — hopefully helping you come away a master at presentations.
Use the Zoom feature for long presentations
One of the worst things that can happen when going through PowerPoint slides during a presentation is losing your place. Even worse, is when someone asked you to go back to a slide, or if you forgot to mention something from a slide all the way at the start of your presentation. Well, worry no more.
With the Zoom feature in PowerPoint, you can get through slides with seamless transitions, focus on the details that matter most. Here’s how you can get started with it.
Summarywill insert a summary of the selected slides. So, when you present, you can click or use the summary slide to zoom to the content.Sectionwill help you and your audience with slide context and can go back to a specific slide or portion of a PowerPoint presentation, if needed.Slide Zoomwill help out by including a link to a slide that you can click to navigate to, without exiting your current show.
Use Designer to brighten up your presentations
Not everyone is creative enough to manually create beautiful and fluent PowerPoint presentations that will capture the attention of an audience. Well, the Designer tool in PowerPoint can help out by suggesting themes, colors, fonts, photos, and more. It’s easy to get started with, too. Here’s how.
Designer is a nice alternative to the built-in Templates feature, which can get pretty generic.
Use ink to draw on slides for more natural presentations
During a presentation, perhaps with numbers and charts, having a touchscreen-enabled PC like a Surface will be one of your biggest advantages. You can ink up your presentations and point out important figures, quotes, charts, and more. This will make your presentation much more natural. Here’s how you can get started.
For further customization, you can choose the ink color of the pen. Once your slide show is finished, you can even choose toKeepor Discard your inking.
Collaborate on PowerPoint presentations with OneDrive, or convert to PDF
During a presentation, most in the room might be on their laptop or smartphone. That’s why it’s best to send along a copy of the presentation so your audience can follow along with you if needed. To do this, you can either use the power of OneDrive to send a link to your presentation so everyone can view it. Here’s how you can share and invite others to collaborate on your PowerPoint via OneDrive.
Most people might have Office 365 installed on their PC already, but in some cases, they might not. That’s why, you can convert a PowerPoint to a PDF file. You can easily do this by heading to theFile taband clickingSave As.Then, from the drop-down menu, you’ll want to choosePDF (*.pdf)
Use the Slide Master to create a consistent presentation
Nothing is more annoying than sitting through a PowerPoint, only to have the theme change every other slide. It’s visually distracting and can ruin the look and feel of a presentation. To ensure that never happens, you can use the Slide Master in PowerPoint. Here’s how.
This feature is especially useful for inserting company logos, and photos, as it will retain a consistent look as the presentation progresses. No more visual distractions for your viewers!
How will you put the Power in PowerPoint?
Be it the Zoom feature, designer, inking, or collaboration, these top 5 tips and tricks for PowerPoint are just the beginning. There’s so much more you can do with PowerPoint. We’ve only scratched the surface, and there’s a lot you can learn.
Let us know in the comments below if you’ve got any tips or tricks you’d like to share. And, be sure to keep tuned toour Office 365 hubfor all your Microsoft Office news and information.
Radu Tyrsina
Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time).
For most of the kids of his age, the Internet was an amazing way to play and communicate with others, but he was deeply impressed by the flow of information and how easily you can find anything on the web.
Prior to founding Windows Report, this particular curiosity about digital content enabled him to grow a number of sites that helped hundreds of millions reach faster the answer they’re looking for.
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